BIOS Library Internship

Bermuda Institute of Ocean Sciences (BIOS) announces a library internship position and invites qualified students or recent graduates to apply.

BIOS’ mission is to transform the fields of oceanography, marine science, and ocean health through a blend of cutting edge research, comprehensive educational experiences and a commitment to share our knowledge internationally (  Our small campus library, the Edward Laurens Mark Memorial Library, was founded in 1947 by our Board of Trustees and is used by BIOS staff and visiting students as well as the occasional members of the public.  Until 2012 we increased our collection of journals, text books, scientific literature and information pertinent to Bermuda wherever possible.  In 2012 we took the decision to considerably downsize the collection and to eliminate materials that had digital access and any holdings not specifically relevant Research and Education Programs. As a result, the library is in need of being reorganized and catalogued.  BIOS has not employed a full time librarian in recent years and there are several other administrative tasks that also need attention.  BIOS is seeking applications from library science undergraduates or recent graduates seeking a spring or summer internship in 2013.

Tasks that the intern will be expected to accomplish include in brief:

  • Faculty Published Material Contribution numbers
  • Consolidate records
  • Compile recent .pdfs
  • Send all outstanding recent .pdfs to local libraries
  • Update the library catalogue catalog
  • Knowledge of Library World and Filemaker Pro useful
  • Shipment of remaining journals
  • Update DVD/Video collection catalog
  • Fulfill any IAMSLIC interlibrary loan requests
  • Rearrange/Reorganize collection
  • Implement an electronic checking system
  • Update library operations manual
  • Compile the final student papers from the last two years.
  • Maintain library including printer, drop-box, newspapers and store room

The position is fully funded (not including insurance) and will include return air travel to Bermuda and from the US or Canada, room and board and a stipend of $150 per week to cover miscellaneous expenses.  The position is currently funded for 6 weeks but there is the potential for the duration to be extended which will be assessed after four weeks.  The start date for this internship is not fixed but should fall between March 15 and May 15 2013 depending upon the most suitable candidate’s availability.   Interested parties should apply in writing to Chloe Newcomb Hodgetts ( with ‘Edward Laurens Mark Memorial Library Internship’ in the subject line.  Applications should include a cover letter detailing the applicant’s desire for the position and highlighting relevant experience and education. Attached to the email please provide a CV and two letters of reference from qualified referees.

This represents a fantastic opportunity for an undergraduate or recent graduate to take ownership of a challenging project that will provide substantial satisfaction and achievement upon completion of what will be a very hands-on and involved position with considerable responsibility, hopefully constituting a fabulous learning experience that will enhance any candidate’s resume. The fact that BIOS does not employ a qualified librarian means that the successful candidate will be working alone for the majority of the time with minimal direction, but with the assistance and support of BIOS’ Education Coordinator; this will require the candidate to be highly motivated and disciplined and will require substantial knowledge of archiving practices and associated software.

We look forward to receiving applications, any questions may similarly be directed to