Music Cataloging Specialist @ The Warren D. Allen Music Library (FSU), Tallahassee, Fl.

The Warren D. Allen Music Library, an autonomous library administered by the College of Music, has a staff of 4 librarians, 4 paraprofessionals, 4.5 FTE student assistants, and has its own in-house technical services unit. All of the current full-time staff have bachelor’s degrees in music and graduate degrees in music and/or library science. The Music Library has an excellent working relationship with the College of Music. The Allen Music Library Special Collections includes the Allen Forte Theory Treatise Collection as well as a number of manuscript collections. The FSU University Libraries are members of ARL and CRL. See

The College of Music, with 90 faculty, 40 support staff, and 1,150 students, offers a wide range of degrees in music, baccalaureate through the doctorate. See the College of Music web page at

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU’s Equal Opportunity Statement can be accessed at:


  • Works in the cataloging section of the Allen Music Library, which identifies and processes music related materials from the Medieval period to the present using an in depth knowledge of early music notation and performance practices. Provides the cataloging, update and maintenance of music media (i.e., CD. microfiche, DVD, VHS, LP, etc.), musical scores and other related materials using the Online Computer Library Center (OCLC) database and the local integrated library systems.
  • Develops and implements Allen Music Library cataloging policies and procedures and sets goals and objectives for the cataloging of music media.
  • Assists with physical periodical collection, including preparing periodical issues for commercial binding and other duties related to processing periodical issues and volumes.
  • Performs other related duties, which may include, but would not be limited to: providing music reference services and research assistance to faculty, staff, and the public regarding music history, music literature, music theory, and instrumentation related questions.
  • Assists in supervising a minimum of 4-5 OPS employees and assists in training on all relevant functions related to library operations and cataloging. Provides input regarding hires and terminations.
  • Manages gifts-in-kind process (counting, initial condition assessment, searching against library collection, and further disposition) and reporting.


Bachelor’s degree and two years of educational experience; or a high school diploma/equivalency and six years of experience, with at least two years in an educational environment. (Or a combination of post-high school education and experience at an equivalent rate.)

  • Experience demonstrating effective customer service
  • Experience communicating effectively, both verbally and in writing
  • Experience performing accurately in a detail-oriented environment
  • Experience prioritizing, organizing, and performing multiple work assignments simultaneously
  • Experience with the concepts, principles, and practices of music, to include basic music theory, terminology, history, bibliography, reference sources, music notation, and specific composers and their works


Bachelor’s degree in music-related field preferred.

  • Experience with research methodology, principles, and practices in music history, music literature, music theory, musicology, and instrumentation.
  • Experience with policies and practices of library services, to include contents of bibliographic, holdings, and item records, call numbers, and locations.


Who is an ideal candidate for this position?

We are looking for a detail-oriented individual who can quickly learn the basics of the library cataloging system. This person should have a strong musical background which will allow them to accurately describe musical scores and audio/video recordings, including information such as identifying the type of publication (e.g., score and parts), and the keys of works. This position also includes some public service work, particularly circulation and reference. As the Allen Music Library staff is small and interdependent, flexibility and a spirit of cooperation are also valuable.

What is a typical day in this position?

The majority of the working day will involve cataloging audio and video recordings, verifying catalog headings, such as composer’s names and work titles for accuracy, and optimizing catalog entries for accurate retrieval by patrons. All staff in the Allen Music Library also spend time working at the circulation/reference desk and answering patron questions. The person in this position will mainly work an 8-5 on-site schedule, with the possibility of flexibility after the probationary period has passed. Some evening and weekend hours may be required at times to ensure that the library can remain open 83 hours per week.

What can I expect in the first 60-90 days?

Since this position does not require prior library or cataloging experience, the first two to three months will be spent in training on library practices, cataloging standards, and local workflows using the integrated library system (ALMA) as well as the OCLC bibliographic database.

Contact Info

Please contact Emilie S. O’Connor at or Sarah Cohen at with any questions.

University Information

One of the nation’s elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Anticipated Salary Range


Pay Plan

This is an A&P (Administrative and Professional) position.

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Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.