Archives Intern-Glenstone, Potomac, Maryland

Archives Intern

Located just outside of the nation’s capital in Potomac, Maryland, Glenstone ( is a museum that seamlessly integrates art, architecture, and landscape into a serene and contemplative environment to form a unique connection between art and the visitor. Glenstone expresses the personal vision of its founders by assembling and presenting post-World War II and contemporary art of the highest quality in a series of refined architectural and outdoor spaces.

The Glenstone Archives collects, preserves, and provides access to comprehensive records and primary-source materials documenting the legacy of Glenstone’s founders, its associates, activities, and events, as well as resources related to Glenstone’s from 1945 through the lifetime of Glenstone’s founders. Additionally, the Glenstone Archives creates and directs Glenstone’s institutional Records Management Program. In this regard, the Glenstone Archives collects administrative, policy, financial, and collections history records dating back to it’s founding.

The position of Archives Intern reports to Assistant Archivist, with oversight from the Chief Archivist

This is a part-time, 2 days (16 hours) per week internship to be completed during the fall semester, not to exceed 192 hours. There is some flexibility in determining the intern’s weekly schedule, but work must be conducted during Glenstone’s regular business hours.

The Archives Intern will process a small personal collection that includes photographic images and ephemera, and produce a finding aid for that collection, as well as assist in the implementation of a file plan for managing digital visual resources.

The processing project will involve fully processing a collection according to the recommendations made in the processing plan. Specific goals for this project include: organizing the collection into a coherent hierarchical scheme, removing photographic images from frames, re-housing and labeling the collection using format-appropriate archival materials, performing basic conservation where necessary, as well as authoring a DACS compliant finding aid, creating index terms and creating a final box list.

The digital asset management project will involve implementing recommendations made in the file plan. Specific goals for this project include: organizing visual resources into a coherent hierarchical schema, re-naming files according to a new file-naming convention, and producing descriptive metadata to be embedded into the digital files, where needed.

This position may include the assignment of other duties, as necessary.

Major Responsibilities

Fully process a personal collection

Following the approved processing plan, organize the collection into a coherent hierarchical scheme

Remove images from frames

Re-house and label the collection using format-appropriate archival materials

Perform basic conservation where necessary

Research biographical and historical information

Apply DACS standards in authoring a finding aid; create index terms and final box list

Implement file plan for managing digital visual resources

Re-organize digital files into coherent hierarchy

Re-name folders and files according to file-naming convention

Produce metadata to embed descriptive information within the files, where needed

Other duties as assigned

Learning Opportunities

Gain archival processing and digital archives experience

Gain knowledge of collections management and digital asset management

Apply DACS standards in authoring a finding aid and other access materials

Gain experience with using software tools to produce and edit descriptive metadata and embed it into digital files in batches

Gain an understanding of the organization and inner workings of a newly developed, small library for a contemporary art museum

Enhance their resume and practical archives experience through the completion of two professional projects


MLS graduate student in library, archives, and/or information science

Completion of coursework in archival principles and practices, archives access techniques, information organization, and archival appraisal of records

Proficiency with PC, Apple computers, and Microsoft Office tools

Proficiency with Adobe Photoshop and/or other photo editing software tools

Basic knowledge of common database management systems such as FileMaker Pro and Microsoft Access, as well as library, archive, and museum database systems

Basic knowledge of professional museum metadata standards such as DACS, Dublin Core, PB Core, VRA Core, METS, MODS, PREMIS, MARC, EAD, RDA, AACR2, and with thesauri such as the Getty vocabularies and Library of Congress authorities

Ability to lift a minimum of 30 pounds

Additional Selection Criteria

Paraprofessional experience in archives, special collections libraries, records management, or digital asset management

Interest in a career in a museum or non-for-profit cultural organization

Interest in art and art history and/or undergraduate degree in art history or related field

Excellent organizational and analytical skills

Accuracy and attention to detail

Effective verbal and written skills

Ability to exercise discretion and maintain confidentiality

Ability to take direction and to work independently


$15.00/hour stipend, minus any required withholdings, to be paid pursuant to Glenstone’s regular payroll process, which currently is bi-weekly.

To Apply

Send a cover letter, resume, unofficial graduate transcripts, and a list of 3 professional references (including full contact information and email addresses) to Rebecca Bruner, Assistant Archivist, at

The application deadline is August 25, 2013.

Applicants must provide their own transportation. Parking is provided.

Glenstone is an equal opportunity employer.