Associate Librarian, Special Collections & Archives Coordinator


Job Description Summary: The Associate Librarian, Coordinator of Special Collections and Archives is an exempt, full-time Administrative position reporting to the Dean of the Leathery Libraries.


The Associate Librarian, Coordinator of Special Collections and Archives provides leadership, development and coordination for the Frank Mt. Pleasant Library of Special Collections & Archives, the Center for American War Letters Archives (CAWL), and the California’s Gold Archives (CGA). The incumbent participates in supervision of the archivist for the Schindler Archive along with the Director of the Holocaust Memorial Library. This position develops outreach programming to promote special collection and archives usage. They coordinate digitization and cataloging of archives and rare materials. The Coordinator assists in library advancement activities including grant writing, donor relations, fundraising, and programming. The position oversees the maintenance of the library art inventory and all aspects and interfaces with Legal Affairs on copyright permissions and intellectual property licensing agreements. The incumbent also oversees all aspects of loans and loan agreements, and donations and donation forms. They participate in reference, instruction, collection development and liaison to appropriate departments, based on organizational needs, in addition to serving on library and university committees. The position supervises staff, and may assist in supervising students, volunteers, and interns and will perform other duties as assigned.

Required Qualifications:

Specific Job Requirements: A.L.A. accredited M.L.S. degree. Demonstrated collection development experience and liaison work with faculty. Demonstrated experience in reference services and library instruction preferably in an academic library or medium size or larger public library setting. Demonstrated knowledge of the proper management, organization and preservation of archival material. Ability to direct, supervise and evaluate the work of other employees or student employees. Technical skills to learn and use enterprise systems and department tools.

General Job Requirements: Excellent communication and interpersonal skills to interact with diverse individuals at all organizational levels, both inside and outside the university. Demonstrated commitment to customer service and working in a team environment. Proven ability to exercise sound judgment and make appropriate decisions/recommendations. Commitment to professional growth and development. Demonstrated ability to prioritize and coordinate work among different projects. Experience in conducting outreach efforts to promote special collection and archive use. Experience in grant writing. Experience in fundraising.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.


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