Librarian Archivist-FIU

The Florida International University, Special Collections Department seeks a dynamic enthusiastic and outreach-oriented librarian to build the University Archives collection. The Librarian Archivist will work in the facilitation of learning, teaching, and research focusing on the use of Special Collections and University Archives.


Florida International University is classified by Carnegie as a R1: Doctoral Universities – Highest Research Activity and recognized as a Carnegie engaged university. It is a public research university with colleges and schools that offers 196 bachelor’s, master’s and doctoral programs in fields such as engineering, computer science, international relations, architecture, law and medicine. As one of South Florida’s anchor institutions, FIU contributes almost $9 billion each year to the local economy. FIU is Worlds Ahead in finding solutions to the most challenging problems of our time. FIU emphasizes research as a major component of its mission. FIU has awarded more than 220,000 degrees and enrolls more than 54,000 students in two campuses and three centers including FIU Downtown on Brickell, FIU@I-75, and the Miami Beach Urban Studios. FIU’s Medina Aquarius Program houses the Aquarius Reef Base, a unique underwater research facility in the Florida Keys. FIU also supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA and more than 400 student-athletes participating in 18 sports. For more information about FIU, visit

• Responsible for the daily operation and long term development of the archives including: identifying, acquiring, appraising, processing, preserving, providing research services and instruction.
• Works with the library and university staff/offices to identify, acquire and preserve historically valuable records produced at the university, including archival materials, manuscripts, university publications, artifacts, electronic and other born digital items, and other historically significant collections that document institutional history.
• Manages the accession, arrangement, description, preservation, storage of collections and the development of finding aids according to archival practices for DACS.
• Develops and implements uniform arrangement and description standards, develop EAD records and ensure that material are efficiently and effectively processed including inclusion in the library catalog.
• Cultivates opportunities to work with Library and departmental faculty to integrate archival and other special collection resources into teaching, learning and research.
• Engages in active outreach to campus schools and units, provides instruction in the use of University archives and materials.
• Encodes finding aids using Encoded Archival Description for contribution to the online archive.

Collaborate with the Reference Department and explore the possibility of creating a LibGuide for the University Archives. Partner with the Facilities Management Department to teach them how to best arrange their archival materials and eventually acquire their large collection of university archival materials, ephemera, and building plans.

Provide reference services to library patrons, university faculty and staff in Special Collections and University Archives. Provide library instruction to classes on the use of Special Collections and University Archives and encourage students and faculty to utilize the department’s manuscripts, archives, and regional history resources. Participate in Library and University committees and in the governance activities of the Library Faculty.

• Post graduate degree (MLS) and two years of related library experience.

• Educational background in archives management.
• Knowledge of archival arrangement and descriptive standards for archives and manuscripts (DACS) and encoding standards for archival finding aids (EAD and EAC).
• Experience working with large archival collections.
• Experience with Archivist Toolkit, Archon or other archival management system.
• Knowledge of basic cataloging best practices and procedures.
• Experience working with collections.
• Background in an academic archives setting.
• Excellent verbal and written communication skills.
• Ability to work both independently and collaboratively with faculty, students, administrators and the general public.
• Initiative, flexibility, and the ability to adapt and work creatively in a complex, rapidly changing academic environment.

Non-tenured faculty status; rank and salary are competitive based on qualifications and experience.

About the Libraries: For information about the FIU Libraries, please visit

To Apply:
Qualified candidates should apply to Job Opening ID 511393 at and must attach a cover letter and resume as a single pdf file. Candidates will be requested to provide names and contact information for at least three professional references who will be contacted as determined by the search committee. All inquiries should be directed to Rita Cauce, Chair of the Search and Screen Committee, at To receive full consideration, applications and required materials should be received by June 3, 2016. Review will continue until position is filled.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Rita M. Cauce
Head, Cataloging Department
Florida International University Libraries