Senior Administrative Specialist/Special Project Coordinator @ FSU Provost’s Office


·  Coordinates special projects by providing executive, administrative, and analytical support to the Provost and Associate/Assistant Vice Presidents for Academic Affairs led initiatives for Board of Trustees, external reviews/oversights.

·  Collection and analysis of data and the preparation of materials for meetings and committees.

·  Collaboration with the Provost, AVPs, and staff to manage project, scope, timeline, budget various Academic Affairs initiatives.

·  Coordinates special projects, correspondence, and calendar maintenance for the AVPs and other members of the Provost’s executive team.

·  Coordinates QER program review meetings including communication with the involved parties.

·  Distributes program review materials and maintains file archives associate with the reviews.

·  Responds to occasional requests for data and reports.

·  Assists with the seven-year-in-house reviews for centers and institutes.

·  Provides administrative support for the university’s accreditation efforts, including the preparation of reports, maintaining correspondence, and assisting with on-site visits.

·  Coordinates and supports the University Travel Grants committee and the faculty and employee awards committees.

·  Supports the Institute of Academic Leadership Program Director with budgeting, purchasing and approving travel.

·  Maintains up-to-date mailing/communication list for various groups(vice presidents, deans, directors and chairs) along with records and appointments to university-wide committees.

·  Answers the telephone and general office support. Schedules group meetings for Provost Office AVPs and schedules conference rooms as necessary.

·  Coordinates with webmaster for changes to pages associated with the Provost’s Office.

·  Serves as backup for Provost and President Office HR support activities (e.g.,reviewing attendance & leave, active appointments and payroll certification reports).


Bachelor’s degree and four years of experience; or a high school diploma/equivalent and eight years of experience. (Note: post-high school education can substitute for experience at the equivalent rate)

·  Strong written and oral communication skills.

·  Strong interpersonal skills.

·  Able to work independently and with others on projects.

To apply, visit FSU Careers and search job #52647.