Job Description

Job Title: Departmental Assistant

Department: Production

Reports To: Department Head and/or Director of Traffic

Summary

Provides general departmental support to all areas of production and traffic.

Responsibilities/Expected Performance

§  Maintain filing system, keep all filing current

§  Maintain organization of sample room and video/audio archives

§  Pull samples and find reference material for specific projects

§  Maintain and organize Fed Ex/Shipping Supplies

§  Route Jobs, artwork and proofs as needed for approval

§  Update status in Client’s and Profits system

§  Input invoices and deliver to accounting

§  Aid in verifying publication specification for ad placement

§  Assist in verifying broadcast production specs and fill out traffic instruction to e-mail /fax to stations

§  Handle all departmental errands (this includes errands outside of the office)

§  Assist in maintaining a clean and well organized working environment

§  Manage any other miscellaneous that may arise to help support the department

§  General office task

Qualifications

§  Excellent communication skills, both written and oral

§  Strong ability to organize and work on multiple tasks simultaneously

§  Computer literate

§  Team player

§  Strong problem solving skills and detail oriented

§  Able to function in a fast paced environment

to contact Carol Klopfenstein  (cklopfenstein@zimmerman.com)