Penn Scholarly Communications Internship-University of Pennsylvania

Penn Scholarly Communications Internship

Availability: one year position, available immediately

Hours: 20 hours/week potentially including some night and weekend hours.

Salary: $15/hour, paid sick and vacation time.

The Penn Libraries seeks an intern for an exciting opening at the forefront of Penn’ s research and teaching initiatives. Reporting to the Scholarly Communication Librarian, the Intern helps to manage the ScholarlyCommons (, a platform that allows Penn faculty to share over 15,000 articles, journals, and other documents with the world, and to assist with Penn’s Open Learning Initiatives ( S/he will also participate in other scholarly communication activities at Penn, including innovations in publishing, copyright, and digital scholarship support services.


The Scholarly Communications Internship provides an excellent opportunity for a library and information science student to learn more about practices and policies in support of research and learning, as well as to participate directly in supporting the academic mission of the Penn Libraries.


Our extensive training program leads us to ask for a commitment of one full year.

Duties and Responsibilities:

Under direction of the Scholarly Communication librarian, processes and uploads submissions for both ScholarlyCommons and Coursera initiatives.

Clears copyright permissions for Penn faculty teaching open online courses with Coursera (

Replies and acts on email received in the scholarly comunication accounts,

Maintains documentation on publisher and repository policies,

Communicates decisions on copyright and publishing to faculty and other appropriate staff at Penn

Reviews ScholarlyCommons metadata and files for accuracy, eligibility, format and completeness.

Maintains repository usage statistics and creates relevant reports

Assists with training for librarians and departmental staff,

Participates in special projects related to scholarly communication, including enhancing the Penn Libraries’ web presence and social media outlets, as required.


Undergraduate degree required, enrollment in a graduate degree program in library or information science or other field dealing with copyright, scholarly publishing, or related issues is preferred

Excellent interpersonal, communication, and organizational skills.

Attention to detail and the ability to juggle multiple tasks

Proficiency with HTML, knowledge of social media tools, and new publishing technologies is helpful.

Intermediate expertise in MS Excel desirable

Previous experience in an academic setting preferred; previous experience providing academic or technical support services highly desirable.

To apply, please submit a cover letter and resume to the attention of:

Elizabeth Martin

Please write “Scholarly Communications Internship” in the subject line.