Conference Services Coordinator @ FSU Center for Academic and Professional Development (CAPD)


Responsible for the development and implementation of various academic conferences, instructional camps, institutes, and meetings as assigned.

Manages programs and events by working closely with CAPD’s support services such as registration staff, fiscal staff and facility set up crews to carry out assigned responsibilities for implementation of continuing education program.

Coordinates event logistics such as registration, attendee tracking, presentation and materials, catering vendors, parking, permits, equipment, event signage, seating arrangements, name tags, material, and other special requests.

Implements conferencing policies, administrative & fiscal procedures associated with events, program registrations and workshops hosted by the Center.

Keeps track of program budgets.

Serves as Conferencing Liaison when working with fiscal staff, and registration staff.

Responsible for OMNI’s financial transactions.

Responsible for negotiating event contracts with internal and external clients of FSU.

Works with projected budgets, negotiates contracts, establishes and manages contractual agreements with clients, and oversees the contract approvals process.

Requires extensive contact with new, potential clients of the center and their recruitment to use the Center’s programs, facilities & services.


Bachelor’s degree and two years of experience related to the duties of this position; or a high school diploma/equivalent and six years of experience related to the duties of this position.

(Note: a combination of post high school education and experience equal to six years in same.

Prior event planning experience to include coordinating and organizing conferences, programs, workshops, or events.

Must have knowledge of and experience in preparing and negotiating contracts.

Ability to work a flexible schedule to include evenings and weekends as required.

Experience with accounting and/or budgeting.

Ability to demonstrate effective customer service skills.


Two years of experience with the coordination, management of meetings, and events.

Experience with client management and Graphic Design.

How to Apply

Visit and search for Job ID 54068.